Minutes of Meeting of Grafton Parish Council held on 20th May 2010 at 7.15pm in the Coronation Hall, East Grafton
Apologies for absence - Mrs Brew
Mr Lemon gave his thanks to everyone for all their help during his 3 year term as Chairman but especially during the last 18 months during the building of the new Hall. New benches have now been installed and he thanked the residents of the Green for their help in keeping it looking so tidy. He also advised the Hall now has lots of bookings for all age groups.
2. Election of Officers:
a) Chairman - Mr Garman was nominated by Mrs Comyn and seconded by Mr Pearson, a general vote followed and was unanimously agreed.
b) Vice Chairman - Mrs Dudney was nominated by Mr Lemon and seconded by Mr Hatfield, a general vote followed and was unanimously agreed.
Mr Garman asked all other Councillors’ if they wished to continue in their roles, all unanimously agreed.
c) Planning Chairman - Mrs Comyn
d) Village Hall Committee Chairman - Mrs Dudney
e) Police, Transport and Safety - Mr Garman
f) Correspondence - Mr Beese
g) Communications - Mrs Brew
h) Footpaths/Parish Stewards - Mr Hatfield and Mr Evans
3. Minutes of Meeting of 2nd March 2010:
Mr Garman asked if all agreed with minutes of meeting of 2nd May 2010.
Proposed by Mr Evans and seconded by Mr Hatfield. All agreed in favour.
4. Community Speed Watch update:
Mr Garman informed 6 members of the Parish had attended training in Pewsey
during a 2 hour session and had used the equipment required. He is now
awaiting a Risk Assessment for the 3 proposed sites in East Grafton, once
complete Speed Watch will begin. He informed there is only one device for
use over 7 parishes but these would be used for a few days at a time in turn on a regular basis. A Metro loop survey was completed at Marten but no vehicles were found to be exceeding the 60mph limit. Community Speed Watch is only allowed in 30
& 40mph areas, therefore does not apply to Marten. A process is underway to see if the speed limit can be lowered in the future.
5. Hall Update:
a) Soundproofing and Funding: Mr Lemon informed an application had been made to the National Lottery for further funds but had been refused and he will now apply to County Hall for funding for future expenditure, i.e. Freezer and acoustics problems. b). Noise Limiter: Mr Garmen explained a box had been installed so that when noise levels reached a certain pitch power would be cut for 20 seconds to ensure volume was lowered. Also ‘traffic light’ system to show level is rising to allow reduction prior to cut out. This system is not yet connected to the doors but this is imminent. Final cost is under £1,000.00
c). Blackout Blinds:
Mr Garman pointed out temporary blinds had been placed in time for the Film
night and were a great success. He is now obtaining a quote from a company recommended by the window supplier and will advise costs at future meeting.
It was decided that further issues relating to the Hall would be discussed by
The Hall Committee with a general update at future Parish Council meetings.
6. Defibrillator Update:
Mrs Dudney, in Mrs Brew’s absence, informed the meeting that the Sausage Sizzle had raised £804 with donations for another £165. The Air Horns are selling quite well and there will be further opportunities to purchase these in future. Grants for the defibrillator are being investigated and money from the Grand Grafton Garage sale will go towards this project in conjunction with the Hall and the School. With prices fluctuating downwards on defibrillators it is felt that we are pursuing this project at the right time.
It was suggested that the Wilton Defibrillator could be situated in the phone box
as the electric supply will remain for 3 years but alternative sites are being investigated.
Pewsey Area Board: Mrs Dudney advised the next meeting was on Friday 21st
May and Grant applications from the Parish were on the table to be discussed, a
full report will be provided for the meeting on 1st July 2010.
7. Planning:
All as per attached list. Mrs Comyn also informed she is keeping up to date
with Gypsy & Traveller issues as there are 87 permanent sites planned for Wiltshire in the future.
8. Parish Accounts:
To be agreed at meeting on 1st July 2010.
9. Cheques:
AON Insurance (previously Allianz) - £1,210.83
WALC subs - £191.02
Parochial Church Council - £350.00
Mrs Dudney proposed payments should be made, seconded by Mrs Comyn.
Mr Garman is to be named as a signatory on Bank Account.
10. A.O.B.
Mr Hatfield enquired if any volunteers had been approached as mentioned in
March minutes. Mr Lemon mentioned Hugh Lloyd-Jones as he used to live in Wilton and Mr Hatfield will contact him. Mr Garman suggested contacting
Marten residents for their help. Mr Lemon suggested contacting Mr Roger Phillips regarding a Mushroom Foray followed by a meal and music on the evening in the Hall during September to raise funds. All agreed and Mr Lemon to deal. There is no Fete arranged for this year and all agreed it was now too late but there are many functions booked at the hall. Mrs Comyn discussed the ongoing Parking problems which will be discussed at a meeting with the Hall Committee. The Toddler Group have applied for a Grant which was going before the Area Board on Friday 21st May, outcome will be advised at next meeting. Meeting ended at 2010 hours.
Next meeting: Thursday 1st July 2010